MS Powerpoint Shortcut Keys PDF

MS Powerpoint Shortcut Keys PDF Download

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MS Powerpoint Shortcut Keys PDF Summary

Dear readers, here we are offering MS Powerpoint Shortcut Keys PDF to all of you. MS Powerpoint is one of the most popular and useful presentation programs of Microsoft Office which helps one to make beautiful PPTs known as PowerPoint presentations for expressing a particular topic.

Robert Gaskins and Dennis Austin have created Microsoft PowerPoint. It was created by a software company named Forethought, Inc. MS Powerpoint was released on April 20, 1987. Initially, it was introduced for Macintosh computers only. After three months of its origin Microsoft acquired PowerPoint for about $14 million.

MS Powerpoint Keyboard Shortcut Keys PDF

The following table itemizes the most frequently used shortcuts in PowerPoint.

To do this Press
Create new presentation. Ctrl+N
Add a new slide. Ctrl+M
Make selected text bold. Ctrl+B
Change the font size for selected text. Alt+H, F, S
Open the Zoom dialog box. Alt+W, Q
Cut selected text, object, or slide. Ctrl+X
Copy selected text, object, or slide. Ctrl+C
Paste cut or copied text, object, or slide. Ctrl+V
Undo the last action. Ctrl+Z
Save the presentation. Ctrl+S
Insert a picture from your device. Alt+N, P, D
Insert a shape. Alt+N, S, H
Select a theme. Alt+G, H
Select a slide layout. Alt+H, L
Go to the next slide. Page down
Go to the previous slide. Page up
Go to the Home tab. Alt+H
Go to the Insert tab. Alt+N
Start the slide show. F5
End the slide show. Esc
Close PowerPoint. Ctrl+Q

Use the Access keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the presentation.

To do this Press
Move to the Tell me or Search field on the ribbon and type a search term for assistance or Help content. Alt+Q, then type the search term.
Open the File menu. Alt+F
Open the Home tab and format slides, fonts, paragraphs, or drawings. Alt+H
Open the Insert tab and insert slides, tables, images, illustrations, forms, links, text, symbols, or media. Alt+N
Open the Draw tab and access the drawing tools. Alt+J, I
Open the Design tab and apply themes and customize slides. Alt+G
Open the Transitions tab and add transitions between slides. Alt+K
Open the Animations tab and add animations to slides. Alt+A
Open the Slide Show tab and set up and play the slide show. Alt+S
Open the Review tab and check spelling and accessibility and add comments. Alt+R
Open the View tab and preview presentation layouts, show and hide gridlines and guides, set zoom magnification, manage windows, and view macros. Alt+W
Open the Recording tab and manage screen recordings, audio, and video in your presentation. Alt+C
Open the Help tab and browse the PowerPoint, contact support, and leave feedback. Alt+Y, 2

Note: Add-ins and other programs might add new tabs to the ribbon and might provide access keys for those tabs.

Work in the ribbon with the keyboard

To do this Press
Select the active tab on the ribbon, and activate the access keys. Alt or F10. To move to a different tab, use access keys or the arrow keys.
Move the focus to commands on the ribbon. Tab key or Shift+Tab
Move down, up, left, or right, respectively, among the items on the ribbon. Arrow keys
Activate a selected button or control. Spacebar or Enter
Open the list for a selected command. Down arrow key
Open the menu for a selected button. Alt+Down arrow key
When a menu or submenu is open, move to the next command. Down arrow key
Expand or collapse the ribbon. Ctrl+F1
Open a context menu. Shift+F10

Or, on a Windows keyboard, the Context key (between the right Alt and right Ctrl keys)

Move to the submenu when a main menu is open or selected. Left arrow key
Get help on the currently selected command or control on the ribbon. F1

Move between panes

To do this Press
Cycle clockwise through panes in the Normal view. F6
Cycle counterclockwise through panes in the Normal view. Shift+F6
Switch between the Thumbnail pane and the Outline View pane. Ctrl+Shift+Tab

Work in the Outline view

To do this Press
Promote a paragraph. Alt+Shift+Left arrow key
Demote a paragraph. Alt+Shift+Right arrow key
Move selected paragraphs up. Alt+Shift+Up arrow key
Move selected paragraphs down. Alt+Shift+Down arrow key
Show level 1 headings. Alt+Shift+1
Expand text below a heading. Alt+Shift+Plus sign (+)
Collapse text below a heading. Alt+Shift+Minus sign (-)

Select and edit text and objects – Select text and objects

To do this Press
Select one character to the right. Shift+Right arrow key
Select one character to the left. Shift+Left arrow key
Select to the end of a word. Ctrl+Shift+Right arrow key
Select to the beginning of a word. Ctrl+Shift+Left arrow key
Select one line up (with the cursor at the beginning of a line). Shift+Up arrow key
Select one line down (with the cursor at the beginning of a line). Shift+Down arrow key
Select an object when the text inside the object is selected. Esc
Select another object when one object is selected. Tab key or Shift+Tab until the object you want is selected
Send object back one position. Ctrl+Left bracket ([)

Office 2010 and Office 2007: Not available

Send object forward one position. Ctrl+Right bracket (])

Office 2010 and Office 2007: Not available

Send object to back. Ctrl+Shift+Left bracket ([)

Office 2010 and Office 2007: Not available

Send object to front. Ctrl+Shift+Right bracket (])

Office 2010 and Office 2007: Not available

Select text within an object (with an object selected). Enter
Select all objects on a slide. Ctrl+A
Play or pause media. Ctrl+Spacebar
Select all slides in the Slide Sorter view or the thumbnail pane. Ctrl+A
Select all text in the Outline View. Ctrl+A

Tip: To select multiple objects with the keyboard, use the Selection Pane. For more information refer to Manage objects with the Selection Pane.

Delete and copy text and objects

To do this Press
Delete one character to the left. Backspace
Delete one word to the left. Ctrl+Backspace
Delete one character to the right. Delete
Delete one word to the right (with the cursor between the words). Ctrl+Delete
Cut selected object or text. Ctrl+X
Copy selected object or text. Ctrl+C
Paste cut or copied object or text. Ctrl+V
Duplicate an object. Ctrl+D

Ctrl+Drag the mouse

Office 2010 and Office 2007: Not available

Undo the last action. Ctrl+Z
Redo the last action. Ctrl+Y
Copy formatting only. Ctrl+Shift+C
Paste formatting only. Ctrl+Shift+V
Copy animation painter. Alt+Shift+C

Office 2010 and Office 2007: Not available

Paste animation painter. Alt+Shift+V

Office 2010 and Office 2007: Not available

Open the Paste Special dialog box. Ctrl+Alt+V

Move around in the text

To do this Press
Move one character to the left. Left arrow key
Move one character to the right. Right arrow key
Move one line up. Up arrow key
Move one line down. Down arrow key
Move one word to the left. Ctrl+Left arrow key
Move one word to the right. Ctrl+Right arrow key
Move to the end of a line. End
Move to the beginning of a line. Home
Move up one paragraph. Ctrl+Up arrow key
Move down one paragraph. Ctrl+Down arrow key
Move to the end of a text box. Ctrl+End
Move to the beginning of a text box. Ctrl+Home
Move to the next title or body text placeholder. If it is the last placeholder on a slide, this action inserts a new slide with the same slide layout as the original slide. Ctrl+Enter

Find and replace text

To do this Press
Open the Find dialog box. Ctrl+F
Open the Replace dialog box. Ctrl+H
Repeat the last Find action. Shift+F4

Move around and work in tables

To do this Press
Move to the next cell. Tab key
Move to the preceding cell. Shift+Tab
Move to the next row. Down arrow key
Move to the preceding row. Up arrow key
Insert a tab in a cell. Ctrl+Tab
Start a new paragraph. Enter
Add a new row at the bottom of the table with the cursor in the last cell of the last row. Tab key

Format text

Before using these keyboard shortcuts, select the text you want to format.

Change or resize a font

To do this Press
Open the Font dialog box to change the font. Ctrl+T or Ctrl+Shift+F
Increase the font size. Ctrl+Shift+Right angle bracket (>)
Decrease the font size. Ctrl+Shift+Left angle bracket (<)

Apply character formatting

To do this Press
Open the Font dialog box to change the character formatting. Ctrl+T or Ctrl+Shift+F
Switch between sentence case, lowercase, or uppercase. Shift+F3
Apply bold formatting. Ctrl+B
Apply underline formatting. Ctrl+U
Apply italic formatting. Ctrl+I
Apply subscript formatting (automatic spacing). Ctrl+Equal sign ( = )
Apply superscript formatting (automatic spacing). Ctrl+Shift+Plus sign (+)
Remove manual character formatting, such as subscript and superscript. Ctrl+Spacebar
Insert a hyperlink. Ctrl+K

Copy text formatting

To do this Press
Copy the formatting of selected text. Ctrl+Shift+C
Paste copied formatting to the selected text. Ctrl+Shift+V

You can download MS Powerpoint Shortcut Keys PDF by clicking on the following download button.

MS Powerpoint Shortcut Keys pdf

MS Powerpoint Shortcut Keys PDF Download Link

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