Explain the Principles of Organisation PDF Summary
Dear readers, here we are offering to Explain the Principles of Organisation PDF to all of you. Principles of Organisation is one of the most important topics in organizational behavior subject. If you are a management student then you should also learn this topic carefully.
Shared purpose, empowerment, holistic view, Structure that Fits Organization’s Purpose, Developmental Management Role, customer focus, and continuous learning are a few of the most important principles of the organization and you should be aware of these principles.
Explain the Principles of Organisation PDF
- Unity of objectives:
There should be unity of objective for each member of the organization so that all collective efforts can be concentrated on the set goals. The objectives of the organization should be well understood and formulated so that every member is familiar with them.
- Division of work and specialization:
The division of total work is done to confine every individual to the performance of a single job. It facilitates specialization in the organization and enhances efficiency and quality. Every area of specialization should be interconnected to the total integrated system by means of coordinating together all activities done in all departments.
- Advantages:
- Advancement of human skills
- Specialization of work
- High work speed
- Organizational productivity
- Definition of job:
There should be an appropriate definition of every position in relation to other positions in the organization. The overlapping of functions should be avoided. It can be done by assigning duties and responsibilities to every position and its relationships with other positions in the organization.
- Separation of line and staff functions:
Line functions are those functions that help in accomplishing the main objectives of the company. These line functions should be separated from staff activities. The functions other than line functions are staff functions.
- Chain of Command and Scalar Principle:
According to this scalar principle, the line of authority from the top level to the bottom level of the organization should be clearly defined. This authority refers to the right to decide, direct and coordinate. The structure of the organization should facilitate the delegation of authority. The clarity is completely achieved through delegation by steps or levels from the top position to the operating level of the organization. It is also referred to as a chain of command.
- Parity (evenness or balance) of Authority and Responsibility or Principle of Correspondence:
The responsibility delivered to every employee should be accompanied by its corresponding authority. Every subordinate should have sufficient authority to perform the responsibilities entrusted to him. It will make him reliant and can help him in taking quiet decisions without concerning higher departments or authorities.
- Unity of command:
Every subordinate should report to his assigned superiors or boss. It will avoid a state of confusion, chaos, conflicts, and lack of action in the organization.
- Unity of Direction:
The unity of direction states that a group of activities with a common goal should be managed by one person. It encourages one head and one plan of action for a common objective of different activities. (Example: Cosmetic and Medicine but the main goal is production or all efforts should be directed towards one goal)
- Exception principle:
The exception principle states that high-level managers should attend to exceptional matters only. The higher level of managers should deal with problems that concern unusual matters and policy decisions. The routine decisions should be referred to lower-level of managers.
- The span of supervision:
It refers to the number of persons that a manager or supervisor can direct or control. Every manager is confined to restricted numbers of subordinates so that he can direct them efficiently within the limits of available time and ability. The number of persons is dependent on the nature of the job and the desired frequency of intensity of supervision required in the organization.
- Principle of Balance:
The principle of balance states that there should be a proper balance between various parts of the organization. No function should be given undue importance at the cost of other functions. This balance should also be maintained between centralization and decentralization, a span of supervision, and lines of communication and authority allocated to departments and personnel at various levels.
- Communication:
The objectives of the organization desire a good communication network. The two-way communication between superiors and subordinates helps in uniting the organization into working as an effective operating system.
- Flexibility:
The flexibility in organizational structure helps in adapting to changes in the nature of the business as well as changes corresponding to technological innovations.
- Continuity:
The continuity of the inefficient performance of an organization can be achieved by adapting to new changes that take place inside or outside the organization. It will help the organization to survive and excel for a longer duration of time.
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